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Faculty Handbook 2025-2026

Article VI - Standing Committees

SECTION 1 - Titles of Standing Committees

  1. Faculty Governance Committee
  2. Faculty Liaison Committee
  3. Professional Standards Committee
  4. Faculty Development Committee
  5. Instruction Committee
  6. Curriculum Committee
  7. General Education Committee

SECTION 2 -  Standing Committee Membership, Eligibility, Terms, and Elections

  1. Membership on all faculty standing committees is open to any member of the academic faculty as articulated in Article II, except for the Professional Standards Committee (see stipulations under the committees' descriptions and responsibilities).
  2. Faculty members of committees shall serve for three years (following initial staggered terms).
  3. No faculty member shall serve more than two consecutive three-year terms on the same committee, nor shall a faculty member serve concurrently on more than one standing committee.
  4. The president of the College and the provost or designate shall be an ex officio members of all standing committees.

Ex officio members do not have the right to vote. In all other capacities, ex officio members shall be treated equally, including receiving meeting invitations and being continually informed of all committee business.

  1. Nominations to fill positions on standing committees will be solicited by written call for nominations and from the floor each year at the next-to-last regularly scheduled faculty meeting. Elections shall take place no later than the last regularly scheduled faculty meeting of the academic year. Write-in votes shall be permitted.
  2. When a vacancy occurs on a standing committee, a replacement to fill the unexpired term shall be nominated by a motion for new business following procedure articulated in Article V - Section 5.
  3. All elections shall be by simple majority.
  4. Newly elected committee members shall begin their terms of office the day after their election.
  5. Committee roles of Chair, Vice Chair, and Secretary shall be one-year terms, voted on by members of the committee during the term of service and elected by a simple majority. There is no limit to the number of consecutive years a committee member may serve in a single role.

SECTION 3 - Chair Responsibilities

  1. Prepare meeting agendas.
  2. Preside over committee meetings.
  3. Oversee distribution and completion of committee tasks.
  4. Serve as a conduit of communication between the committee, president, provost, faculty, and other standing committees.

SECTION 4 - Vice Chair Responsibilities

  1. Prepare to take over the responsibilities of the committee chair if the chair position is vacated.
  2. Assist the chair in overseeing committee functions.
  3. Preside over meetings in the absence of the chair.
  4. Other specific functions appropriate to the committee.

SECTION 5 - Secretarial Responsibilities

  1. Recording of meeting minutes.
  2. Maintenance of relevant documents; agendas, minutes, proposals, etc.
  3. Other specific functions appropriate to the committee

SECTION 6 - Committee Responsibilities

In addition to the specific committee role responsibilities, all committees are responsible for:

  1. Providing the following documents to the provost's office and the presiding officer. The provost's office will assist committees in establishing and maintaining an electronic repository of documents that must be maintained by the College. The provost's office will assist the presiding officer in distributing committee documents and faculty meeting materials to the faculty as needed. Committee documents that should be maintained and shared include:
    1. Agenda of meetings
    2. Minutes of meetings
    3. Proposed changes to policies and procedures that require faculty action
    4. Other documents specifically relevant to the committee, such as standard forms
  2. Submitting an annual report to the academic faculty.
  3. Electronically communicate committee plans regarding operation, record-keeping, and continuity for the upcoming academic year to the provost and vice president for Academic Affairs on or before June 15 (at the close of each academic year).

SECTION 7 - Recall of a Committee Chair or Vice Chair

If, for serious reasons and after discussing their concerns with the committee chair, a committee believes that the continued service by their committee chair is detrimental to the interest of the committee and/or College as a whole, the committee may request that the incumbent committee chair be recalled through the following procedure:

  1. A written request containing the compelling reasons for recall of the incumbent chair, signed by a simple majority of the committee must be presented to the faculty's presiding officer and the provost.
  2. The incumbent committee chair will receive notification of the request together with a statement of reasons.
  3. The faculty's presiding officer and the provost will convene a meeting with the committee to discuss the problems and attempt to resolve them within 10 working days of notification of a concern.
  4. Should concerns not be resolved, the faculty's presiding officer shall call a committee meeting except for the committee chair. A quorum of committee members must be present at the meeting whose purpose is to ascertain the will of the committee regarding the recall request. A vote of confidence/no confidence will be taken by secret ballot at that meeting. A simple majority of the committee members is required for a committee recommendation of no confidence.
  5. In the event of a successful no confidence vote, the faculty's presiding officer shall forward to the chair of the Faculty Liaison Committee and the provost:
    1. The committee's vote and reasons for recall, and
    2. The incumbent committee chair's response to the recall request, if any, and the intent of the incumbent committee chair to remain on or depart from the committee for the remainder of their term.
  6. The vice chair will fulfill the duties of committee chair for the remainder of the year of the no confidence vote.
  7. After notification of a no confidence vote, the committee will work with the Faculty Liaison Committee chair to fill the committee vacancy if the outgoing committee chair has decided to leave the committee immediately.

 

 

 

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