Terms and Conditions for Receiving Financial Aid

1. To receive federal, state and institutional financial aid, a student must:
   • be a United States citizen or eligible non-citizen,
   • be enrolled in an approved program of study,
   • not be in default on any federal education loan,
   • not owe a refund on any federal grant,
   • be registered with the Selective Service, if required,
   • use all funds received solely for educational costs attributed to a student’s attendance at Keuka College, and
   • maintain satisfactory academic progress as defined by the College and displayed in the Keuka College Record.
2. Decisions on admission of an applicant are based on criteria entirely separate from financial aid considerations.
3. Final decisions concerning a student’s financial aid are dependent upon acceptance and enrollment in the College.
4. If the student is a first-time borrower at Keuka College under the Federal Direct Loan programs, the student must complete entrance counseling and a Master Promissory Note before loan proceeds may be credited to the account.
5. If a student is transferring to Keuka College, the Financial Aid Office will perform a check on the National Student Loan Data System (NSLDS) to determine if the student received federal funding prior to receiving any federal funds at Keuka.
6. If the student has been selected for verification, the student has 30 days from the day Keuka College requests information to complete the process. Federal funds will not be disbursed until this process has been completed.  Keuka College reserves the right to refuse processing for any aide for a prior year once the academic year has come to a close at the end of business day on the last scheduled day of final exams.
7. If the student withdraws before the end of the academic term for which these awards are intended, federal regulations require the student to repay any federal funds received that cannot be reasonably attributed as expenses at Keuka College.
8. The financial aid offer assumes the student will attend full-time. If attending part-time, or if the student drops below full-time attendance before the drop/add period ends, the Financial Aid Office must be notified immediately so financial aid may be adjusted. Certain programs require full-time attendance; others may be pro-rated based on part-time attendance.
9. If a student is receiving financial aid (other than campus employment) that exceeds the costs reflected on the student account in a given semester, the student may be entitled to a refund. Keuka College does not process requests for refunds until the drop/add period has concluded. Additionally, depending upon the specific funds involved, refunds may be disbursed in monthly allotments.
10. If a student is receiving financial aid that is not reflected in the award, it is the student’s responsibility to notify the Financial Aid Office immediately. Federal regulations require Keuka College to consider all resources available to a student. The financial aid eligibility will be recalculated accordingly.
11. Student financial aid is awarded on an annual basis. A student must reapply (using the appropriate applications) and fulfill all eligibility requirements each year. Additionally, adherence to all stated deadlines is imperative. Funds may be unavailable for applications filed late.  Keuka College reserves the right to refuse processing for any funds once the academic year has come to a close at the end of business day on the last scheduled day of final exams.
12. If the student’s or his or her family’s financial situation has changed since completion of the FAFSA, the student should describe in detail those circumstances in writing to the Financial Aid Office by submitting a Financial Aid Appeal form, available in the Financial Aid Office. Keuka College may be able to re-evaluate the student’s eligibility for assistance.
13. An offer of financial aid is contingent upon receipt of funding from federal, state, and institutional sources. In the event funding from federal or state sources is decreased, Keuka College assumes no responsibility to provide alternative funding.
14. Federal Title IV aid and state financial aid regulations mandate that federal and state aid cannot be awarded for courses that do not count toward a student's academic program (degree-applicable courses). Courses that are not degree-applicable cannot help the student reach full-time status.
15. Financial aid will not cover course repeats if the student successfully completed the course with a grade of "B+" or better.
16. Courses without billing credits are not considered to be aid eligible and cannot count towards full-time status.
17. Information disclosed to students or parents of students who enter into an agreement regarding a Title IV, HEA loan that the loan will be submitted to NSLDS and accessible by authorized agencies, lenders, and institutions [HEOA 489 amended HEA Sec. 485B] required disclosure information for borrowers. In accordance with HEOA 489 Amended HEA Sec. 485B, Keuka College is required to disclose to all borrowers that any loan borrowed by a student or eligible parent will be submitted to the National Student Loan Data System (NSLDS). The information reported to NSLDS will be accessible by guarantee agencies, lenders, and institutions determined to be authorized users of the data system. Borrowers may review their NSLDS history and information at any time at www.nslds.ed.gov or studentaid.gov.