Student Record and Transcript Notations
For those crimes of violence that Keuka College is required by federal law to include in its Annual Security Report, the transcripts of students found responsible after a hearing and appeal, if any, shall include the following notation: “Suspended after a finding of responsibility for a code of conduct violation” or “Expelled after a finding of responsibility for a code of conduct violation.” For the Respondent who withdraws from the College while such charges are pending and declines to complete the disciplinary process, the transcript shall include the following notation: “withdrew with conduct charges pending."
Student conduct records will result in the development of a student conduct file in the name of the Respondent. Students who are found not responsible will not be reported as having a student conduct record.
The files for cases involving sanctions are reportable for up to seven years following the end of the academic year in which the matter was resolved.
Records of suspension are reported for seven years after the end of the academic year in which the matter was resolved. If the student does not graduate, the file is reported as a permanent record.
Students who have been placed on interim suspension will have a student conduct hold placed on their College records until such time as there has been a final outcome of the charges. Upon final outcome, the hold will be lifted.
In order to verify compliance with the Clery Act, all disciplinary referrals for major Student Code of Community Standards violations and alcohol and drug policy violations are retained for seven years.
Records of expulsion are not destroyed.
Community Standard files for students who withdraw from the College or are suspended or expelled for disciplinary reasons are maintained for an indefinite length of time depending upon the circumstances.
A student has the right to appeal such transcript notation to request its removal in the event of a suspension. Transcript notations for suspensions may be removed at the discretion of the College, but no earlier than one (1) year after the conclusion of the suspension. Transcript notations for expulsion shall not be removed. If a finding of responsibility is vacated for any reason, any such transcript notation shall be removed.
Current and former students must submit a request in writing to the Director of Community Standards & Student Intervention, or their designee, for access to their individual records. These requests, with signed acknowledgment of compliance (not through email), will become part of the student’s record.
The Director of Community Standards & Student Intervention, or their designee, will inform the student within seven (7) business days when the requested record will be available. However, every effort will be made to make the records available within a few days of the request. Records will be produced within 45 days of receiving the request.