IV. Grading Policies
A. Grade Submission
Final grades are required to be submitted by instructors no later than 6 days after the final exam, excluding Sundays and Christmas. All other holidays do not count when determining the due date for final grades. For all seniors, final grades are due by NOON on the Thursday before Commencement. This allows honors to be calculated in time for the Commencement ceremony. By policy, college honors (e.g., cum laude, magna cum laude, etc.) cannot be awarded until ALL courses are completed and have grades.
B. Posting of Grades
Grades are posted by the office of the Registrar on a daily basis, excluding weekends and holidays. Once posted, a grade can be seen on the Program Evaluation and the Transcript.
C. Grade Changes
Faculty members may change a grade up to and through the first week of the following semester by completing an Instructor’s Change of Grade form (paper and online), which is available in the Registrar’s office. Grades changed after the first week of the following semester need the approval of the Division Chair. The grade change does not take effect until the completed form is submitted to, and processed by, the Registrar’s office.
D. D&F Grades (on campus only)
Instructors of on-campus students who enter a grade of D or below must fill out the online D&F form for each student. The Registrar will make a link to this form available to all Faculty as needed.
E. Incomplete Grades
An Incomplete grade (IN) is a temporary grade which may be given at the instructor’s discretion. The student who receives an incomplete grade is passing the course, and has already completed a substantial quantity of the work required. The grade of incomplete (IN) should not be assigned in circumstances where the student’s performance to date indicates an inability to pass the course, nor as a replacement for a failing grade, nor because the student stopped attending classes.
Faculty must complete a Report of “Incomplete” work form and send a copy to the student and Registrar’s office. An incomplete grade expiration date must be filled in at time of grade entry. The expiration date must be no later than the 10th week of the following semester.
A grade-change form is required to have the Registrar’s office change the Incomplete (IN) grade. If no grade change is received by the expiration date, the IN grade automatically converts to an F. IN grades are not transferrable, will prevent a student from graduating, and will prevent a student from making the Dean’s List.