Residential Space Fixtures

Residential Space Fixtures
- Room and Apartment Decorations
  - Precautions must be taken when decorating your space to ensure personal safety and to avoid damaging the residence halls and apartments. Residential students are responsible for removing decorations and restoring the room to its original condition upon fully checking out of that residential space.
    - All electrical appliances must be Underwriter Laboratory (UL) approved and should be in good working order.
    - No natural holiday/Christmas trees are permitted in the student rooms or corridors. Non-combustible artificial trees may be used in rooms and lounges.
    - LED lights are recommended for us as they produce less heat and consume less electricity. Torchiere and halogen lamps are prohibited. When leaving your residential space, please turn lights off when not in use to promote safety and sustainability on campus. When checking out of your residential space for a break, please unplug all lights.
    - Use of any type of extension cords is prohibited. UL-listed surge protectors with an on/off switch are safe to use in your residential space.
    - Only fire-retardant materials are permitted within the residence halls and apartments. Generally, the expense is no greater than dangerously flammable goods.
    - No items may be hung from the ceiling, pipes, sprinklers, or smoke detectors.
    - Snow sprays, watercolors and magic markers must not be applied to any surface of the building.
    - Do not block exits or decorate corridor lights and fire detectors. All doors must open a full 90 degrees.
    - Do not store items (shoes, sports equipment, furniture, etc.) in the common-use hallways of the resident halls and apartments.
- Room Furniture
  - There may be an excessive cleaning fee charged for the removal of any student’s non-College furniture which they have accumulated in the room during the course of the year. (i.e. sofas, loveseats, chairs, etc.) and which must be removed by Facilities and Finger Lakes Premier Properties (FLPP) personnel. This includes furniture remaining in the hallway adjacent to a student’s room.
- Room Painting
  - Students may not paint their rooms. Students who do so will be charged for excessive dorm damage.
Room Changes and Hall Transfers
- Room changes or hall transfers are considered only after the 10th day of classes. Students who wish to request a room change or hall transfer must first consult with their Resident Assistant (RA).
- The first step for any student requesting a room change due to roommate conflict or differences must look into mediation with Residence Life staff.
- Room changes and hall transfers are not guaranteed. We encourage and expect our students to work through issues that may arise between their roommate(s).
- Room changes and hall transfers are dependent on availability of space at the time of request. Students may be added to a waiting list, if and when space becomes available across all campus housing. Students will be notified via email by the Office of Housing & Residence Life.
- Housing assignments cannot be changed without the authorization of the professional Residence Life staff from the building(s) involved and the Office of Housing and Residence Life.
Room Condition Report(s) & Damage Billing Responsibility
- Room Condition Report(s)
  - The Office of Housing & Residence Life documents and records the existing condition of all residential spaces prior to the student moving in through the use of a Room Condition Report (RCR).
  - To protect both the College and the student, and to provide a record of the existing condition, students must review their Room Condition Report that has been completed by their Resident Assistant when they check into on-campus housing. Students are responsible for ensuring that their RCRs are accurate and complete. It is from this form that room damage is assessed at the time of check-out.
  - All residential students have the right to review and make changes to the RCR of their residential space within the first two weeks of their move-in.
  - The Office of Housing & Residence Life completes RCRs anytime that a student fully vacates their residential space (i.e. room change, hall transfer, or end-of-the year checkout).
  - For end-of-the year checkout, a student can complete an Express Checkout or a Standard Checkout form.
    - Express Checkout - The student agrees to the current condition of their residential space and turns their key into the Office of Campus Safety.
    - Standard Checkout - The student signs up for a date and time to check out of their residential space with a Resident Assistant (RA) and turns their key in at that date and time.
- Room and Damage Billing Responsibility
  - Living on campus involves living in a community. This requires mutual respect, responsibility and concern for each other. The hall and apartment is the home of the students living there and should be treated as such. Individuals who cause damage are expected to take responsibility for their actions.
  - Students are responsible for any damage to their room beyond the limits of normal wear and tear.
  - College furniture may not be removed from student rooms. Window screens and permanently attached furniture in student rooms may not be removed or disassembled. Students are cautioned not to use decals, nails, or anything which may damage the finish on walls, closets, doors, mirrors, windows, or furniture.
  - Sleeping lofts, platforms, flammable decorations, or other unsafe alterations of rooms are prohibited.
  - Students are also responsible for, and will be charged the costs of, any and all damages they may cause (alone or with others) to any other area of housing or the College. Students are responsible for the conduct of any guests who are in the residence hall and apartment at the invitation or permission of the student. Some damage charges may be split evenly between all residents in a unit if no single student accepts responsibility for room damage.
  - Students are able to submit work orders online for items that are broken or not working properly. Any damages found in the student's room not noted on the Room Condition Report or fixed through a work order may result in additional damage charges upon checkout.
  - Residents are encouraged to accept responsibility for their own and their guests' behavior. In instances when damages occur in individual rooms or in the common areas of the floor or building, attempts will be made to determine the person(s) responsible for the damages. If these attempts are unsuccessful, the replacement or repair costs will be divided among the room, floor, or hall residents at the time that an accurate cost determination is made.
  - The Offices of Facilities and Housing & Residence Life will make the final determination of the costs and how the amount will be divided in an equal manner. This charge shows up as "Dorm Damage Charges" on the student's bill after the charges have been determined.
  - Students will be informed of any charges via email. Students have until June 15 to contest any damage fines. Requests to contest charges should be made to housing@keuka.edu. Requests received after June 15 will not be considered.
- Theft & Damage Policy
  - Students are urged to keep their apartment and room doors locked and their valuables secured when their apartment or room is unattended, even if the student plans to be absent from their room for only a few moments. Report all thefts and losses as soon as they are discovered to the Offices of Campus Safety and Housing & Residence Life. The College encourages all students to take home valuables (i.e. computer, electronics, jewelry, etc.) during College breaks and at the date/time of their final checkout.
  - The College does not assume any responsibility for personal property.

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Residential Policies