Student Handbook 2020-2021

Notifications and Procedures Regarding Life Safety Events on Campus

Duty to Report

It is a requirement that students, faculty and staff be notified on an annual basis that they must notify the Yates County Sheriff’s Office and/or the Office of Campus Safety of any situation or incident on campus that involves a significant emergency or dangerous situation that may involve an immediate or ongoing threat to the health and safety of the campus community.

Keuka College community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to the Yates County Sheriff’s Office (YCSO) and/or the Office of Campus Safety in a timely manner.

Notification to the Campus Community about an Immediate Threat

Federal Law requires that all Title IV institutions immediately notify the campus community and/or the appropriate segments of the community that may be affected by an imminent danger to persons or property. Emergency notifications will be made by the College and concurrently by the sheriff’s office utilizing independent emergency messaging systems.

In the event of a serious incident that poses an immediate threat to members of the campus community, the College has various systems in place for communicating information quickly. Some or all of these methods of communication may be activated in the event of an immediate threat. These methods of communication include network emails, Ball Hall public address system and emergency messages that can be sent to email addresses, a phone via Nixle, the College’s emergency messaging system. Students, faculty and staff are strongly encouraged to sign up for this service, which can be quickly accomplished on the College homepage. Click on “Emergency Alerts” in the upper right hand corner of the home page. The College will post updates during a critical incident on the Nixle system as well as other messaging systems when practical. Individuals can also call the College recorded information telephone line at (315) 279-5999 for updates. The campus safety patrol vehicle is equipped with a public address system and can also be strategically placed throughout the campus to facilitate communication by utilizing this system.

Timely Warnings

In the event that a situation arises, either on or off campus, that constitutes an ongoing or continuing threat, a campus-wide “timely warning” notice will be issued. The warning will be issued via Nixle, the College email system to students, faculty, staff, as well as the campus television station and paper postings, when practicable. The timely warning notice is required by federal law for all Title IV institutions.

Anyone with information that they believe may warrant a timely warning should immediately report the circumstances to the Office of Campus Safety at (315) 279-5250—this is the 24/7 campus safety duty phone number—or in person at the campus safety office, located on the east side of Central Avenue at the intersection with Birch.

Run, Hide, Fight—Policy

An important video clip that describes what you should do in the event that there is a dangerous assailant on campus is available for viewing at: You can also access this video by going to the Keuka College Campus Safety website and clicking on “Emergency Plan.”

Shelter-in-Place Procedures—what it Means to "Shelter-in-Place"

If an incident occurs and the buildings or areas around you become unstable, or if the air outdoors becomes dangerous due to toxic or irritating substances, it is usually safer to stay indoors because leaving the area may expose you to that danger. Thus, to "shelter-in-place" means to make a shelter of the building that you are in, and with a few adjustments this location can be made even safer and more comfortable until it is safe to go outside.

Basic “Shelter-in-Place” Guidance: If an incident occurs and the building you are in is not damaged, stay inside seeking an interior room until you are told it is safe to come out. If your building is damaged, take your personal belongings (purse, wallet, Keuka College I.D. card, etc.) and follow the evacuation procedures for your building (close your door, proceed to the nearest exit, and use the stairs instead of the elevators). Once you have evacuated, quickly seek shelter at the nearest College building. If law enforcement or fire department personnel are on the scene, follow their directions.

How You Will Know to “Shelter-in-Place”: A shelter-in-place notification may come from several sources, including the on-call student affairs administrator, resident life staff, other College employees, the federal or county government, or other authorities utilizing the College’s emergency communications tools.

How to “Shelter-in-Place”: No matter where you are, the basic steps of shelter-in-place will generally remain the same. Should the need ever arise; follow these steps, unless instructed otherwise by local emergency personnel:

  • If you are inside, stay where you are. Collect any emergency shelter-in-place supplies and a telephone to be used in case of emergency. If you are outdoors, proceed into the closest building quickly or follow instructions from emergency personnel on the scene.
  • Locate a room in which to shelter inside. It should be an interior room; above ground level; and without windows (or with the least number of windows). If there is a large group of people inside a particular building, several rooms maybe necessary
  • Shut and lock all windows (tighter seal) and close exterior doors.
  • Turn off air conditioners, heaters, and fans.
  • Close vents to ventilation systems as you are able. (College staff will turn off ventilation as quickly as possible.)
  • Make a list of the people with you and ask someone (residence life staff, faculty, or other staff) to submit the list to NMS/Keuka College campus safety officers so they know where you are sheltering. If only students are present, one of the students should call in the list.
  • Turn on a radio or TV and listen for further instructions.
  • Make yourself comfortable.

Lockdown Policy

A lockdown is the temporary sheltering technique, e.g. 30 minutes to several hours, utilized to limit civilian exposure to an active shooter or similar incident. When alerted, occupants of any building within the subject area will lock all doors and windows, not allowing entry or exit to anyone until the all clear has been sounded. This procedure converts any building into a large safe room.

If the risk assessment determines the need to secure a building or buildings in order to protect the campus community, or to prevent an escalation of the emergency, the on-call administrator, in consultation with the vice president for student development or associate vice president for student affairs, will make the decision to do so.

The order will be given to lockdown either specific areas on campus, or the entire campus. Official notice that a lockdown has been issued will be broadcast over the Nixle system, as well as any other appropriate, supplementary means of communication.